These By‐Laws are written in accordance with Article 9.2 of the Constitution.

I. Membership

No. 1.1

The total number of Honorary Members (Class C) shall not exceed twelve (12), and the number from any one Member Organization shall not exceed three (3).

No. 1.2

Applications for Membership in the Federation are addressed in writing to the Secretary‐General. The Executive Council studies the matter and submits its opinion to the General Assembly for a decision based on a simple majority of votes cast by the General Assembly by direct or email ballot.

No. 1.3

Applications for Membership must be received by the Secretary‐General not less than four months before a General Assembly.

No. 1.4

The Executive Council may require an applicant to present letters of recommendation and recognition from a national organization, or from one or more institutes of higher learning in the applicant's own geographical region.

No. 1.5

Applications for Temporary Associate Membership may be submitted to the Executive Council for consideration and approval at any time. This category of Membership: carries no dues, and has no vote in the General Assembly; is granted for no more than four years, renewable only once; and is not available to any organization or group that has previously held regular member status.

Temporary Associate Members are encouraged to participate in the work of the Permanent Commissions and Technical Committees. It is expected that Temporary Associate Membership will lead to the submission of an application for regular Membership in the Federation.

II. The General Assembly

No. 2.1

The name of the Chief Delegate, who is entitled to vote in the General Assembly on behalf of a Member Organization, must be reported to the SecretaryGeneral in writing before each Assembly meets. That delegate acquires the representational and voting rights of the Chair of that Member Organization for the purposes of that General Assembly. The General Assembly shall elect from among those present, excluding members of the Executive Council and Chief Delegates, a Recorder to take the Minutes of the

General Assembly, and send them in due time to the newly elected Secretary-General.

No. 2.2

The General Assembly shall elect a Constitution Committee for a period of four years starting on the first day of January after its election. The Committee shall be directly responsible to the General Assembly, and shall advise the Federation on constitutional matters.

No. 2.3

The General Assembly shall elect a Nominating Committee for a period of four years starting on the first day of January after its election. The Committee shall be directly responsible to the General Assembly, and shall prepare lists of candidates for election to the Executive Council at the next General Assembly.

III. Executive Council, Commissions and Committees.

No. 3.1

Unless otherwise specified by the General Assembly at the time of election, all the members of the Executive Council take office on the first day of January of the year following their election.

No. 3.2

The Executive Council shall prepare and distribute to all members the agenda for each session of the General Assembly not less than six (6) months before the date fixed for the Assembly.

No. 3.3

The Executive Council shall prepare a draft of a general four‐ear Budget, together with a brief Treasurer's report on the current financial situation.

Both documents shall be submitted to all Voting Members three (3) months prior to each General Assembly. Approval of the Budget is a required item on the Agenda of every ordinary General Assembly. The Executive Council shall submit annual financial reports by post or email to all Member Organizations. The budget may include a discretionary fund.

No. 3.4

The procedure for the nomination of candidates for the Executive Council is as follows:

The Nominating Committee shall seek names of candidates for inclusion in the slate of nominees from the memberships of all IFToMM bodies: Member Organizations, Technical Committees, Permanent Commissions, and the sitting Executive Council. Based on this, at least one year prior to the General Assembly, the Nominating Committee shall distribute to all Member Organizations its slate of nominations for the impending election of the Executive Council. The number of nominations shall not be fewer than the vacancies.

In addition to the slate of candidates presented by the Nominating Committee, candidates may be nominated from the floor of the General Assembly prior to the commencement of voting. The Chair of the Nominating Committee shall call for such nominations before the vote.

No. 3.5

The procedure for the ballot for the Executive Council is as follows:

The Nominating Committee supervises the vote, and is responsible for preparing ballots etc. The Chair of the Nominating Committee assumes the Chair of the General Assembly for the purpose of conducting the vote, and cedes the chair back to the President at the conclusion of the vote.

Two tellers elected by the Assembly shall count the votes.

When there are several contenders for the same position, the one receiving the greatest number of votes is elected.

(a) The officer positions are prioritized as follows: 1 President; 2 Vice President; 3 Secretary-General; 4 Treasurer.

(b) Candidates must be nominated specifically for each of these positions. Votes are counted in order of priority, starting with the President. When a candidate is elected for one of these positions all other candidates for all remaining EC positions from that Member Organization are eliminated, regardless of the number of votes they receive. A candidate may withdraw from the election at any time by so notifying the Chair.

(c) After all four officers have been elected, the six ordinary member positions on the Executive Council are filled by the six candidates receiving the largest numbers of votes with the exception that, if two candidates are from the same Member Organization the one receiving the most votes is elected, and the other is eliminated.

(d) In the event of a tie vote for any Executive Council position the General Assembly will conduct a runoff vote between those two candidates alone. If two or more candidates are still tied after the runoff vote the election will be decided by the toss of a coin or other impartial means as decided by the Chair of the Nominating Committee.

No. 3.6

The President shall decide the division of responsibilities and duties among the members of the Executive Council.

No. 3.7

The Chairs of all Permanent Commissions and Technical Committees shall be invited to attend all meetings of the Executive Council as observers, without vote, and to present their reports.

No. 3.8

Many of the operations of the Federation are run by Permanent Commissions, namely,

The Permanent Commission for Communications, Publications and Archiving

The Permanent Commission for Education

The Permanent Commission for the History of Mechanism and Machine Science

The Permanent Commission for the Standardization of Terminology and by Technical Committees, namely,

The Technical Committee for Biomechanical Engineering

The Technical Committee for Computational Kinematics

The Technical Committee for Sustainable Energy Systems

The Technical Committee for Gearing and Transmissions

The Technical Committee for Linkages and Mechanical Controls

The Technical Committee for Robotics and Mechatronics

The Technical Committee for Micromachines

The Technical Committee for Vibrations

The Technical Committee for Reliability

The Technical Committee for Rotordynamics

The Technical Committee for Transportation Machinery

The Technical Committee for Tribology

The Technical Committee for Multibody Dynamics

No. 3.9

Permanent Commissions and Technical Committees are composed of a Chair, appointed by the Executive Council; and a Deputy Chair and members, nominated by the Chair, and appointed by the Executive Council. A Chair shall not serve more than two terms consecutively.

Every Permanent Commission or Technical Committee shall have at least five members from at least three Member Organizations. The term of office and membership of all Permanent Commissions and Technical Committees becomes effective on January 1st that follows the Executive Council meeting of approval or renewal and till the end of the year of the following IFToMM World Congress.

Every Member Organization may participate in the work of each Permanent Commission or Technical Committee. These persons in Permanent Commissions and Technical Committees do not sit on the Commissions or Committees as representatives of their Member Organizations.

The chair of a Permanent Commission or a Technical Committee makes the list of new or renewing members based on the recommendation from the chairs of Member Organizations with a one page CV for each. The chair may include ones who are not in the recommendation with the concurrence of the chair of the Member Organization. For renewal the CV should include the activity record in the term.

Each Member Organization can execute an equal and single vote by its members of a Permanent Commission or a Technical Committee at the meetings or the E-mail ballots. The simple majority of votes of the members from a Member Organization is the vote of the Member Organization. If there is no simple majority, the vote is considered an abstention. No proxy is allowed for members.

No. 3.10

The Nominating Committee is composed of at least four members, proposed by the current Nominating Committee after consultation with all Member Organizations, and approved by the General Assembly. The Chair of the Nominating Committee is the Past President of the Federation ex officio.

No. 3.11

The Constitution Committee is composed of at least four members, nominated by the Nominating Committee after consultation with all Member Organizations, and approved by the General Assembly.

No.3.12

The Honours and Awards Committee is the Executive Council, chaired by the President, who will appoint a secretary. The Secretary-General will overview the nomination procedure.

IV. Congresses and Symposia

No. 4.1

Normally the regular interval between World Congresses shall be four (4) years.

V. Finance

No. 5.1

The table of units of subscription is the following:

CATEGORY

UNITS OF SUBSCRIPTION

I

12

II

8

III

4

IV

2

V

1

 

The unit of subscription in U.S. dollars is determined by the General Assembly.

No. 5.2

The Executive Council shall appoint either a legally accredited authority or one of its members to audit the financial accounts of the Federation before their presentation to the General Assembly.

VI. General Provisions

No. 6.1

In the conduct of an email postal ballot the counting of votes received shall not take place earlier than 2 (two ) weeks from the date of emailing of the ballot . This date must be stated on the ballot.